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General information

Illness

As a general rule, in case of an acutely infectious disease, students should refrain from coming to the university (grounds and buildings). All persons suspected of bein infected with COVID-19 must consult a doctor by phone to make an appointment.

House ban to stop the spread of infections.

  1. Persons (employees, students, guest researchers and other guests such as relatives or employees of external companies) who are infected with the coronavirus are prohibited from coming to the University of Cologne (grounds and buildings) until you are completely well again, or the infection is no longer contageousntil a medical certificate has been submitted proving that the infection is over or no longer contagious. For the protection of other members of the university, they are banned from the premises.
     
  2. Persons who have been or are still in close or prolonged contact (Category I of the Robert Koch Institute) with persons who have contracted the coronavirus, e.g. because they are caring for them, are also banned from the premises of the University of Cologne (grounds and buildings) for the duration of the close or prolonged contact and for 14 days beyond it. You can find a more precise definition of what persons with ‘close and prolonged contact’ (Category I) means here: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Kontaktperson/Management.html#doc13516162bodyText2
  3. Persons returning from international high-risk regions according to the Robert Koch Institute may not enter the University of Cologne – regardless of the duration of their stay and whether they show symptoms – for 14 days after entry. They are banned from the University of Cologne (grounds and buildings). ). According to the Corona Entry Ordinance (Corona-Einreise-Verordnung NRW), in most cases a 14-day quarantine additionally applies.

    For personnel working in clinics or health care, the regulations of the Faculty of Medicine and/or Cologne University Hospital continue to apply.

Hygiene and infection prevention regulations for face-to-face events and working on campus

Physical presence at the university should continue to be reduced as much as possible. Employees work from home as a rule, and teaching takes place online. The following hygiene and infection protection regulations must be observed for all face-to-face events as well as when working at the University for important reasons:

  • From 4 May 2020, a simple mouth-and-nose cover (so-called everyday mask) must be worn in all UoC buildings. It may only be removed if a person is alone in a room. The university strongly recommends that you wear the mouth-and-nose cover on the entire UoC campus (i.e. including the outdoor area) with immediate effect.
     
  • The general rules of conduct to prevent infection must continue to be observed (e.g. hand hygiene, sneezing and coughing etiquette, minimum safety distance rules).
     
  • A minimum safety distance of at least 1.50 to 2 metres must be maintained between persons on the UoC campus.
     
  • Employees who cannot carry out their tasks from home should generally be offered an individual office or laboratory.
     
  • If the use of the room or office by more than one person cannot be avoided, a space of at least 12.5 square metres (m²) must be available in for each person and the minimum safety distance must be guaranteed.
     
  • Flexible attendance times (e.g. shift work) as well as room occupation times for individual employees should be introduced.
     
  • Rooms for face-to-face meetings (especially examinations) are generally certified by Division 5 Building and Property Management, taking into account minimum safety distance regulations and the necessary ventilation.
     
  • The gathering of crowds of people in and in front of buildings must be avoided as far as possible by appropriate planning (e.g. by distance markings, entrance regulations and the like)
     
  • Employees who work in situations where the prescribed minimum distance cannot be maintained continuously are protected by partitions.
     
  • The equipping of sanitary facilities, the cleaning and disinfection of rooms and surfaces is organized in accordance with the protection and hygiene requirements of the Robert Koch Institute.
     
  • The legal regulations regarding contact tracing in accordance with Section 2a of the Corona Protection Ordinance (Coronaschutzverordnung) must be observed.

The hygiene and infection protection regulations as well as guidelines for their implementation can be found in detail here.

Securing contact tracing

For all persons present at the University, the legal regulations ensuring contact tracing according to Section 2a of the Corona Protection Ordinance (Coronaschutzverordnung) must be observed. This means:

  • For all attendance examinations, classroom teaching, and practical courses, all persons present (students and lecturers) are required to record and store the necessary data for possible infection tracing (name, address, private and, if applicable, also work phone number, exam, date and exact time of attendance). This data must be kept confidentially for four weeks by the person conducting the examination or the responsible lecturer, and then destroyed.
     
  • At all committee meetings or other gatherings, the necessary data for infection tracking (name, address, private and, if applicable, also work phone number, date and exact time of the meeting) are also collected and stored from all persons present. These data are to be kept confidentially for four weeks by the person conducting the meeting and then destroyed.
     
  • If several persons meet, e.g. at work, outside of committee meetings or other gatherings, they must ensure themselves that the names and contact data of all persons present can be reported to the public health authorities for a time period of four weeks in the event of infection with the coronavirus SARS-CoV-2. This does not apply if anonymity is provided by law for the meeting. In appropriate cases, the organizational units may organize this centrally. In case of doubt, personal lists must be kept.
     
  • Electronic data storage is only permitted with the consent of the persons concerned.

Events

In order to reserve room capacities for attendance examinations and other events required for official purposes in the future, all other attendance events (especially those with external participants, e.g. conferences, meetings, workshops...) planned in the auditoriums / lecture halls / seminar rooms are cancelled until the end of September.

  • All university premises will be reserved for the organization of courses and examinations until the end of the summer semester 2020. During this period, internal and external meetings, conferences and lectures as well as guided tours or similar events cannot take place on the premises of the University.
     
  • The committees prescribed by law or laid down in regulations (e.g. Senate, Faculty Council, Rectorate, Commissions, Staff Councils) may meet face to face – if the UoC’s hygiene and infection prevention measures listed under II are observed and attendance is recorded for the purpose of contact tracing. The Rectorate strongly advises that committees should only meet in person if this is absolutely necessary and alternatives such as video or phone conferences are not possible. For all other meetings and assemblies, compelling reasons and the absence of alternative formats are a prerequisite for face-to-face meetings (and must therefore be proven upon request); otherwise the above applies. In both cases, avoidable risks such as the participation of persons with risk factors must be considered.
     
  • Every manager and director should limit face-to-face internal meetings and team meetings to an absolute minimum and observe the necessary hygiene measures. Digital or phone conferences are preferable.

Frequently Asked Questions