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Employees

Compatibility of family and career

Please see the information for parents and employees caring for relatives.

Business trips and excursions

Business trips and excursions taken for good reason within Germany are possible. Business trips and excursions abroad continue not to be authorized until further notice. Already issued authorizations are revoked.

  • Business trips and excursions within Germany can again be approved for good reason. A good reason can be that the trip or excursion cannot be replaced by other means (e.g., online) or postponed to a later date. Applications should be submitted to the Dean via the respective supervisors, to the responsible management in the case of central institutions, and to the Chancellor in the case of the central administration.

  • Business trips and excursions abroad are still not being approved. Exceptions are only possible in individual cases, and if the business trip or excursion has been shown to be unavoidable. Applications must also be addressed to the Dean, in the case of central institutions to the respective management, and in the central administration to the Chancellor.

  • The right to approve business trips and excursions is delegated to the Dean or the management of the central institution for all destinations (international and domestic). For employees of the central administration, approvals continue to be made by the Chancellor.

  • Work-related errands (Dienstgang) are possible again with immediate effect and can generally be regarded as approved.

  • Information of the Travel Expenses Department

    The regulations of Cologne University Hospital and the Faculty of Medicine apply to all personnel working in health care.

Home Office

Working from home is the rule and shall be made possible by supervisors.

  • Physical presence at the university is only possible for important reasons. Important reasons can be that completing a task requires personal presence or that employees are significantly restricted in their work at home (e.g. due to lack of a quiet and/or ergonomic workspace).
  • Supervisors decide on who may come to the University to work and why. These decisions must be documented in writing. In addition, it is necessary for the supervisor to carry out a supplementary risk assessment for the respective workplaces and work areas. A template for the supplementary risk assessment is available here. Staff Unit 02.2 Occupational Safety and Environmental Protection provides the necessary support.
  • Supervisors must also submit a copy of the documentation on their decision and the risk assessment to their superior (Dean’s offices or heads of Central Units).
  • Where employees work in the presence of others, the hygiene and infection prevention measures of the University and the requirements of the Corona Protection Ordinance (Coronaschutzverordnung) must be observed. Employees and supervisors are jointly responsible for compliance.
  • Supervisors must continue to take appropriate measures to minimize potential personal contact. This can be done, for example, by making individual offices available as workplaces or by ensuring that employees come to the University on a shift schedule or only on individual days.
  • Each supervisor is obliged to continue to ensure the basic operation of his or her department or unit. This includes, for example, checking incoming and outgoing mail, authorizing invoices, and processing personnel matters that cannot be postponed, including subsidies.
  • Everyone who is present at the University must comply with the legal regulations on contact tracing in accordance with Section 2a of the Corona Protection Ordinance (Coronaschutzverordnung).
  • Note for the central administration: The home office regulations of the central administration (and other participating units) do not regulate home office work for the currently required needs. They therefore do not apply here.

The following special regulations apply:

  • According to the Robert Koch Institute, persons over 60 years of age, persons with pre-existing medical conditions such as cardiovascular diseases, diabetes, diseases of the respiratory system, liver, or kidney as well as cancer, persons with a suppressed immune system as well as persons with a severe disability or of equal status have an increased risk. In order to protect these particularly vulnerable persons, supervisors should make it possible for them to work from home upon request unless there are very urgent reasons to the contrary.
  • If there is an indirect increased risk in the employee’s environment, for example because he or she is caring for a person to whom the above risk factors apply, supervisors are strongly urged to allow for flexible solutions.
  • Employees who have increased childcare responsibilities due to the current restrictions on childcare facilities and schools should also be allowed to work from home, provided that this is compatible with their tasks.
  • Please also note: The regulations of Cologne University Hospital and the Faculty of Medicine apply to staff working in health care, and may deviate

     

Working in the presence of others

When working in the presence of others, the hygiene and infection protection measures must be observed.

Research work in laboratories

  • Necessary research work in laboratories is possible if hygiene and protective measures are observed. This applies in particular to minimum safety distance regulations as well as for cases in which rooms are used by more than one person. 
     
  • In particular, it must be ensured that

    • the employees are instructed about the applicable regulations,
    • occupational safety in the laboratories is not threatened by the measures.
       

  • The Faculties will develop the necessary concepts. Staff Unit 02.2 Occupational Safety and Environmental Protection can advise on questions of occupational safety. Advice on questions of occupational medicine is provided by the company doctor.

Other working in the presence of others (office, workshops, ...)

  • Working from home is still the norm. Physical presence at the University is only possible for important reasons and subject to decision by the supervisor. In classrooms, the hygiene and infection prevention measures of the University and the regulations of the Corona Protection Ordinance (Coronaschutzverordnung) must be observed. Employees and supervisors are jointly responsible for compliance.

  • The legal regulations on contact tracing in accordance with Section 2a of the Corona Protection Ordinance (Coronaschutzverordnung) must be observed in all cases of a person’s physical presence at the University.

     

Frequently Asked Questions

(Almost) everything regarding business trips and travel expense report

For personnel working in health care, the regulations of Cologne University Hospital and the Faculty of Medicine apply.

(Almost) everything regarding Home Office